How to Get a UTR Number from HMRC: A Step-by-Step Guide
If you’re self-employed, you’ll need a Unique Taxpayer Reference (UTR) number from HM Revenue and Customs (HMRC) to file your tax returns. A UTR number is a ten-digit unique code that identifies you as a taxpayer. It’s important to have a UTR number if you’re self-employed, as it ensures that HMRC can track your tax payments and contributions.
Getting a UTR number from HMRC is a straightforward process, and there are several ways to do it. You can apply for a UTR number online, over the phone, or by post. Depending on your circumstances, you may need to provide some additional information or documentation to support your application.
In this article, we’ll explore the different ways to get a UTR number from HMRC and provide you with step-by-step instructions on how to do it. We’ll also answer some of the most frequently asked questions about UTR numbers, such as what they are, why you need one, and how to find it if you’ve lost it. By the end of this article, you’ll have all the information you need to get your UTR number from HMRC and file your tax returns with confidence.
What is a UTR number?
A UTR number, or Unique Taxpayer Reference number, is a 10-digit reference number assigned by HMRC to identify taxpayers who need to file a tax return. This number is unique to each taxpayer and stays with them for life, just like their National Insurance number. It is used to track the taxpayer’s tax records and ensure that their tax affairs are up to date.
There are two ways to get a UTR number:
- Register for Self Assessment online for Self-Employed
- Set up a limited company
Once you register for Self Assessment, HMRC will send you a letter containing your UTR number. It typically takes between 7 to 10 days to receive this letter.
It’s important to keep your UTR number safe and secure, as you will need it every time you file a tax return. If you lose your UTR number, you can contact HMRC to request a replacement.
Why do you need a UTR number?
A Unique Taxpayer Reference or UTR number is a 10-digit code issued by HM Revenue and Customs (HMRC) to identify taxpayers. It is a unique number that is used to keep track of your tax payments and filings. Here are some reasons why you need a UTR number:
- Self-assessment tax return: If you are self-employed, a sole trader, or a partner in a business, you will need to file a self-assessment tax return. A UTR number is required to complete your tax return.
- Working with an accountant or tax agent: Your UTR number is needed when working with an accountant or tax agent to manage your financial affairs. They will use your UTR number to access your tax records and file tax returns on your behalf.
- Payments on account: If you pre-pay your tax in instalments, HMRC will ask for your UTR number. Payments on account are payments made towards your tax bill for the following year.
- Registering for VAT: If you are registering for VAT, you will need to provide your UTR number as part of the registration process.
It is important to keep your UTR number safe and secure as it is a confidential piece of information. You should only share it with trusted parties such as your accountant, tax agent, or HMRC.
How to Apply for a UTR Number?
Before you can apply for a UTR number, you need to register for Self Assessment with HMRC. Once you have registered, you can apply for a UTR number through various methods, including online, by post, or over the phone.
If you want to apply for a UTR number online, you need to create an HMRC online account and enrol for Self Assessment. After enrolling, HMRC will send you your UTR number through the mail. You will also receive an activation code to complete the setup of your HMRC online account.
If you prefer to apply for a UTR number by post, you can write to HMRC and request a UTR number. You will need to provide some details about yourself, and HMRC will send your UTR number to you through the mail.
Alternatively, you can also apply for a UTR number over the phone by calling HMRC on 0300 200 3310. You may be required to provide some details, and you can also ask about the progress of your UTR number application if you apply online.
It is important to note that the process of getting a UTR number can take some time, so it is recommended that you apply well in advance of when you need it. Additionally, you should ensure that you have all the necessary information and documentation available when applying for a UTR number to avoid any delays.
Documents Required to Apply for a UTR Number
When applying for a UTR number with HMRC, there are certain documents that are required to complete the process. These documents help HMRC verify the identity of the applicant and ensure that the information provided is accurate. Here are the documents that are typically required:
- Personal Details: You will need to provide your full name, date of birth, and national insurance number.
- Contact Information: You will need to provide a current address and contact number so that HMRC can get in touch with you if necessary.
- Business Details: If you are self-employed, you will need to provide details about your business, including the name, address, and nature of your business.
- Unique Taxpayer Reference (UTR): If you have previously registered with HMRC, you will need to provide your UTR number.
- Identification: You will need to provide identification documents such as a passport or driving license to verify your identity.
It is important to ensure that all the information provided is accurate and up-to-date. Any discrepancies or incorrect information can lead to delays in processing your application or even rejection. Additionally, it is important to keep all documents safe and secure as they contain sensitive information.
Once you have gathered all the required documents, you can proceed with the application process. The application process can be completed online or over the phone and typically takes a few days to process. Once your application is approved, you will be issued a UTR number which you can use for future tax-related activities.
How long does it take to get a UTR number?
Getting a UTR number is an essential part of tax compliance for those who are self-employed, sole traders, or in a partnership. But how long does it take to receive one?
The amount of time it takes to get a UTR number depends on a few factors, such as whether you are based in the UK or abroad and how busy the HMRC is at the time of your application. According to the Which? website, after registering for self-assessment, you should receive your UTR number in 10 working days or 21 working days if you’re abroad.
On the other hand, the GOV.UK website states that you’ll get your Unique Taxpayer Reference (UTR) by post in 10 working days (21 days if you’re abroad). However, you’ll get it sooner in your personal tax account or HMRC app.
It’s important to note that HMRC automatically issues a UTR number as soon as you register for Self Assessment or set up a private limited company, according to the XE website. You’ll get a letter from HMRC with the UTR number within 7-10 working days for UK addresses, but it can take up to 21 working days if you’re based abroad.
What to do if you don’t receive your UTR number?
If you have requested your UTR number from HMRC but have not received it yet, there are a few things you can do:
- Wait: It can take up to 10 days for HMRC to post your UTR number to you, so it may just be a matter of waiting a bit longer.
- Check your details: Make sure that you provided the correct details to HMRC when you requested your UTR number. If there is a mistake in your name or address, for example, your UTR number may have been sent to the wrong place.
- Contact HMRC: If you have waited more than 10 days and still have not received your UTR number, you can contact HMRC to check on the status of your request. You can call the Self Assessment helpline on 0300 200 3310 or write to HMRC to request an update.
It’s important to note that if you have not received your UTR number, you may not be able to complete your tax return or pay your taxes on time. It’s best to follow up with HMRC as soon as possible to avoid any penalties or fees.
Conclusion
Getting a UTR number from HMRC is a necessary step for those who need to file their tax returns. It is a unique reference number that helps HMRC identify taxpayers and track their tax payments.
There are different ways to get a UTR number, including registering for Self Assessment online, calling the Self Assessment helpline, or filling out form CWF1 if you are self-employed. It is important to have your National Insurance number and other relevant details ready when applying for a UTR number.
It is also important to keep your UTR number safe and secure, as it is a sensitive piece of information that should not be shared with anyone else. Make sure to use it when filing your tax returns and keep it in a safe place for future reference.
If you have any further questions or concerns about getting a UTR number, you can always contact HMRC for assistance. They are there to help you navigate the process and ensure that you are complying with your tax obligations.